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Business Copier Lease- why your Business Needs them

There are many tasks that a business copier can do most of which are essential tasks of every organization like printing, scanning, and faxing. Even though the business copier is vital and necessary for business functions, it might be hard for small and medium companies to afford one as they may have other ways in which they intend to utilize the capital.

In such a situation, business copier leasing is more economical. If an organization buys a machine, they end up stuck with it for long since buying a new or advanced machine requires the company to spend more money. But in leasing, you can get the most advanced tool for use where you pay for purchasing and using the equipment in monthly installments for a period provided by the lessor. Towards the end of the period, you can pay the remaining amount and purchase the product you have been using. Lease plans covering the service and support are the best way of upgrading business infrastructure.

What to Note about Copier Leasing
Often, most copier leases charge on a volume basis. It is important that you are aware of the amounts you produce each month to know for certain whether leasing is the most cost effective option for you. Ask your lease vendor about a minimum print requirement too if they charge on the volume they may require a base number of monthly copies.
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Although the maintenance is part of the lease, toner is not. Toner cartridges are expensive so be sure to include estimated costs for replacements in your budget. Again, by having a clear idea of the number of copies you make monthly you will be able to forecast.
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Parts may not always be included in the maintenance agreement. You need to be in the clear of what is covered and what is not. Also, check whether the lease company provides emergency repairs, the cost and when they are provided.

Make sure that you can get a replacement copier if yours goes down. You do not want to be left without a copier for a long time.

Why Copier Leasing is Beneficial to Businesses
Copier leasing allows a company to avoid significant money expenditure which frees up cash for needs that are more pressing

It is of secondary importance to own a copier machine considering the speed at which IT equipment depreciate. When the printer and copier are combined, the performance of the investment comes from its production, not the hardware. When you view it in this way; leasing often makes sense than buying.

Both the lease and maintenance contracts are fixed to allow you to plan your budget in advance.

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